Staff Utilization Rate Calculator
Calculate billable utilization rate and capacity metrics for your team. Free staff utilization calculator for agencies and service businesses.
Utilization rate = Billable hours ÷ (Total hours − Time off) × 100. Industry benchmarks: agencies 65–80%, consultancies 75–85%.
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Track time, billable hours, and team capacity in Tregovia
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Frequently asked questions
What is a good utilization rate?
Agencies typically target 65–80%. Consultancies often aim for 75–85%. Above 85% can lead to burnout.
Should I include non-billable time?
Non-billable time is tracked separately. It includes admin, training, and internal work that supports the business but isn't charged to clients.
Can I track this per employee?
This calculator is for quick estimates. For per-employee time tracking and utilization reports, use Tregovia's time tracking module.
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